Add a logo to your invoice template

Prepare your logo image. For best results:

• File type must be a JPG, GIF or a non-interlaced PNG.

• File size must be less than 1MB. If your file is too large, save it as a different file type, reduce the quality, or use an advanced invoice template.

• Maximum dimensions for a logo are 400px wide and 120px high. If your logo is larger, you can resize the logo using a graphics program.

When the logo is presented on an online or PDF copy of a transaction or in the email, Xero might automatically scale down the size of the logo to fit the required space. To add a logo with a specific size, you'll need to use an advanced invoice template.

1. Click on the organisation name, select Settings, then click Invoice settings.

2. Next to the template you want to update, click Upload Logo. Or if you want to replace an existing logo, click Options, then select Change Logo.

3. Follow the process to upload your logo, then click Upload to confirm.

4. Click Options, then select Edit.

5. Check that the Show logo checkbox is selected.

6. (Optional) Change the Logo alignment.

7. Click Save.

To add a logo with a specific size:

1. Create and save your logo image to your computer. It must be a JPG, non-interlaced PNG or GIF.

2. Click the organisation name, select Settings, then click Invoice settings.

3. Find the template you want to change and click Download.

4. Use Microsoft Word to open the template you want to change from the ZIP file.

5. Either click on the image icon to insert your logo, or insert it just as you would any other image.

   

   If you don’t insert your logo using the image icon, leave the cell and text, as they won't display when you apply the template.

6. Find the logo you saved to your computer, and add it to the template.

7. (Optional) Choose one of the following options to change the logo's alignment:

   • Use the left, centre or right-align options to move the logo to the position you want.

   • Copy and paste your logo to another cell in the table.

   • Create another table row with cells, and copy and paste the logo into one of these cells.

8. Save the template file to your computer.

9. In Xero, go back to Invoice settings, find the template you want to update then click Upload.

10. Follow the process to upload your template, then click Upload to confirm.

The logo you upload using a standard invoice template appears on both emails sent and on PDF copies of invoices, customer credit notes, statements, purchase orders, quotes, remittance advices and receipts. To add a different logo on transactions than on emails, use an advanced invoice template

To remove a logo from your invoice template, click Options, then select Remove logo. This prevents the logo from appearing on emails sent, as well as on invoices and other documents.

To upload or change an email logo:

1. Click the organisation name, select Settings, then click Invoice settings.

2. Next to the DOCX template you want to update, click Upload email logo. Or if you want to replace an existing logo, click Options, then select Change email logo.

3. Follow the process to upload your logo, then click Upload to confirm.

To remove the logo from your emails, click Options, then select Remove email logo. This won't affect the logo used in your advanced invoice template.