Print or preview a customer invoice

New invoicing

1. In the Business menu, select Invoices.
2. Find and open the invoice you want by clicking Search in any of the status tabs.

3. If the invoice is in Awaiting payment or Paid status, click Print PDF.

   To approve and print an invoice in Draft or Awaiting approval status, click the Approve & email arrow, then select Approve & print PDF.

   To print a draft invoice without approving it, click the menu icon , then select Print PDF.

The PDF document opens in a separate browser tab, where you can then print or save it as you would normally.

Classic invoicing

1. In the Business menu, select Invoices.
2. Select the relevant status tab.
3. Find and open the invoice you want by clicking Search in any of the status tabs.
4. Click Print PDF.
5. (Optional) If your invoice is awaiting payment, click Mark as sent to mark it as sent, or click Leave as-is.
6. Open the PDF from your downloads folder, then print or save it.

Print multiple invoices

When you print multiple invoices, Xero creates a single PDF, grouping invoices for all contacts.

1. In the Business menu, select Invoices.
2. Select the relevant status tab.
3. Select the checkbox for each invoice you want to print. If the invoices stretch over multiple pages, search for the invoices first, or set the Showing xx items per page to 200.
4. Click Print.
5. (Optional) If there are awaiting payment invoices that haven’t been emailed yet, click Mark as sent to mark them as sent, or click Leave as-is.
6. Click OK.
7. Open the PDF from your downloads folder, then print or save it.

1. From your dashboard, tap Sales.
2. Tap the relevant status or tap See all.
3. Find and open the invoice you want to print.
4. Tap Options, then tap Share.
5. Tap:
   • Print to print a copy of the invoice.
   • Create PDF to view and save a PDF copy of the invoice to your device.

1. From your dashboard, tap Sales.
2. Tap the relevant status or tap SEE ALL.
3. Find and open the invoice you want to print.

4. Tap the menu icon , then tap View PDF.

5. From the menu dropdown:

   • Select a printer to print the invoice from your device, then tap the printer icon .

   • Select Save as PDF to save a PDF copy of the invoice to your device. Tap the download PDF icon  to save.