Record a part payment during reconciliation | No Stress Accounting Knowledge Base

ⓘ This article is for small businesses who use Xero

Overview

Record part payment of an invoice, bill or expense claim during bank reconciliation.

What you need to know

Use find & match to record a part payment

If you receive part of a payment owed to you, or you pay part of an amount you owe, use find & match to record the instalment on the relevant invoices, bills or expense claims when you reconcile the bank account. The outstanding amount still shows on the invoice, bill or expense claim, so you can reconcile it when the next payment is made.

You might want to do this if:

A customer wants to split their invoice and pay it off over two or more payments
You’ve agreed with a supplier to pay your bill in instalments

If you haven’t yet created the invoice, bill or expense claim that the payment relates to, record a prepayment instead. If a customer has paid you too much by mistake, or if you accidentally overpay a supplier, record an overpayment.

Reconcile a part payment already recorded

You can also record a part payment directly on an invoice, bill or expense claim. When you reconcile the bank account, the payment transaction displays as a suggested match. If you’ve already recorded the part payment in this way, you can’t change the amount you’ve applied to each invoice, bill or expense claim during reconciliation. If the payment is applied incorrectly, delete the payment from the transaction and enter it again.

Record the part payment when you reconcile

Web	iOS	Android
In the Reconcile tab, for the relevant bank statement line, click Find & Match. Select the checkbox for each invoice, bill or expense claim you want to match with the bank statement line. You can search for the transaction by name, reference, or amount. Click Split. Enter the amount of the part payment you want to record. Click Split. Click Reconcile.	On the dashboard, tap the name of the bank account the payment was made from. Find the relevant statement line, tap the options icon , the tap Find and match. Tap the transaction you want to part pay. Tap Record a part payment. (Optional) To edit the amount paid, tap the amount, tap Edit Amount, enter the amount paid, then tap Done. Once the payments match the statement line, tap Match.	On the dashboard, tap the name of the bank account the payment was made from. For the relevant statement line, tap the options icon , then tap Find and match. Tap the transaction you want to part pay. Tap Record a part payment. (Optional) To edit the amount paid, tap the amount, Edit amount, enter the amount paid, then tap Done. Once the payments match the statement line, tap Match.