Manually mark a transaction as reconciled

• When you mark an account transaction as reconciled, Xero creates a new bank statement line to reconcile the transaction against.

• There could be a number of reasons why there are missing transactions in your bank account. Check why transactions don’t match your bank account before you mark a transaction as reconciled.

• If the actual bank statement line shows in the bank account and the transaction is manually marked as reconciled, your bank balance won't match online banking due to a duplicate bank statement line.

• The new bank statement line displays in the Bank statements tab of the bank account, and has User in the Bank Transaction Source column.

• Enable or disable mark as reconciled in the Account transactions tab of any bank account. This turns the feature on for all bank accounts for your login only. Each user in the organisation needs to enable this for their own login.

You need to enable mark as reconciled for your login before you can manually mark a transaction as reconciled in the Account Transactions tab.

To enable mark as reconciled:

1. In the Accounting menu, select Bank accounts.

2. Click any bank account name.

3. Click the help icon  at the top of the screen, then select the Enable Mark as Reconciled switch. 

   

To disable mark as reconciled:

1. In the Accounting menu, select Bank accounts.

2. Click any bank account name.

3. Click the help icon  at the top of the screen, then clear the Enable Mark as Reconciled switch.

Once you've enabled mark as reconciled, manually reconcile the account transaction.

1. In the Account Transactions tab, find and select the account transaction you want to manually reconcile.

2. Click More, then select Mark as Reconciled.

   

3. Click Mark as Reconciled again to confirm.

You can also mark an individual account transaction as reconciled while viewing it. Open the transaction, click Options, then select Mark as Reconciled.

Once manually reconciled, the account transaction's status changes to Reconciled and a Xero created statement line shows in the Bank Statements tab.

How transactions display

Account transactions that have been manually marked as reconciled show as User in the Bank Transaction Source column in your bank account's Account transactions tab.

Bank statement lines created using mark as reconciled show in the Bank statements tab of the bank account, with User in the Bank Transaction Source column.

Duplicate bank statement lines

If you manually mark a transaction as reconciled and import the actual bank statement line, this creates a duplicate bank statement line.

To identify duplicate bank statement lines, go to the Bank statements tab of the bank account. If duplicates are created, delete the bank statement line that shows as User in the Bank Transaction Source column.